Welcome to illico Book
Everything you need to set up your company, master every feature, connect your bank and payment tools — from your first transaction to your tax reports.
What is illico Book?
Your all-in-one accounting platform
illico Book is a complete accounting platform built for entrepreneurs, freelancers, retailers, real estate professionals, and small businesses worldwide. Available in English and French, supporting 10+ currencies and Mobile Money payments.
Log income and expenses with auto-categorization by your industry.
Create professional invoices in English or French. Track paid, pending, and overdue.
Generate tax reports with gross income, deductions, and estimated tax owed.
Import from any bank, Mobile Money wallet, Stripe, PayPal, or Shopify.
Company Setup
Set up your business profile in 3 steps
Go to illicobook.com and click Start free. Enter your full name, email, and password, then choose your plan (Free, Basic, or Pro). All plans, including Basic and Pro, include 3 months free with no card required to start. You can add a card anytime during the trial to keep access after it ends; without one, your account simply moves to the Free plan, no charge.
Enter your business name exactly as you want it to appear on invoices and reports, then choose 🇬🇧 English or 🇫🇷 Français. You can switch languages anytime from inside the app using the EN / FR toggle in the sidebar.
Search or browse from 63+ industries: E-commerce, Real Estate, Freelancer, Retail, Restaurant, Construction, Transport, Healthcare, Beauty, Education, Agriculture, and more. illico Book will auto-configure your expense categories.
Pick your currency from USD $, EUR €, GHS ₵, XOF CFA, GBP £, NGN ₦, KES KSh, ZAR R, MAD DH, TZS TSh, and more. Enter your applicable tax rate (e.g. 18%, 20%, 0%) — used to calculate estimated tax owed in your Tax Reports, and editable anytime in Settings.
Click Launch my account 🚀. Your Dashboard is ready to use immediately.
Language & Currency
Switch between English and French anytime
illico Book is fully bilingual. Every menu, button, report, and invoice can be displayed in English or French instantly.
Inside your Dashboard, look for the EN / FR buttons in the top of the left sidebar. Click either to switch instantly — no reload required.
On the illicobook.com homepage, use the EN / FR buttons in the top navigation bar to switch the entire website language.
Go to Settings → Business profile → Currency. Select your currency from the dropdown and click Save settings. All amounts update immediately.
Training Center
Free video tutorials and guides, in your language
The Training Center is a free library of short video tutorials covering the main parts of illico Book, organized by topic and available in English or French.
Click Training Center in the sidebar, or visit it directly at illicobook.com/training.html — no login required.
Videos are grouped into topics like Getting Started, Transactions, and Invoicing. Only videos available in your currently selected language (EN/FR) are shown.
Some videos include a downloadable PDF guide alongside the video for quick reference.
Dashboard
Your real-time financial snapshot
The Dashboard is your home screen. It updates live every time you add a transaction, save an invoice, or import bank data.
| Widget | What it shows |
|---|---|
| Revenue | Total income received (all time or current period) |
| Expenses | Total money spent |
| Net Profit | Revenue minus Expenses — your actual profit. Green = profit, red = loss. |
| Unpaid Invoices | Total money owed to you by clients (pending + overdue) |
| Revenue vs Expenses Chart | Bar chart showing income vs spending over the last 6 months |
| Recent Transactions | Your 5 most recent entries with date, description, amount, and type |
| Expense Breakdown | Donut chart showing spending split by category |
Transactions
Record every dollar in and out of your business
Click + Add transaction (gold button, top right of Dashboard) or click Transactions in the sidebar, then + Add.
Select Income for money coming in (sales, payments, transfers received) or Expense for money going out (rent, supplies, fees).
Enter the date, description (e.g. "Client payment — Acme Corp"), amount, and category (auto-populated based on your industry).
Use the Notes field for receipt references, invoice numbers, or any relevant detail for your records.
Click Save. The transaction appears immediately in your Dashboard totals and the Transactions list.
Invoices
Create, send, and track professional invoices
Click Invoices in the sidebar. You'll see your invoice summary: Paid, Pending, Overdue, and Total invoiced.
Click + New invoice. Enter the client name, invoice date, and due date.
Enter the item or service description, quantity, and unit price. The total calculates automatically.
Use the Notes field to include your bank account, Mobile Money number, or any payment instructions for the client.
Click Preview to see exactly what your client will receive — with your business name, invoice number, line items, and total.
Click Save invoice. Then use Print to download as PDF, or click the ✉ Send button next to any invoice to email it directly to your client (requires a client email — add one when creating the invoice).
On the Invoices list, click ✓ to mark as Paid, ! to mark as Overdue, or × to delete. Status updates reflect in your Dashboard unpaid total.
Inventory
Track your products, stock levels, and margins
Click Inventory in the sidebar. You'll see totals for: Total items, Low stock, Out of stock, and Inventory value.
Click + Add item. Fill in: Product name, SKU (reference code), Stock quantity, Alert level (when to get a low-stock notification), Unit cost, and Sale price.
The inventory table shows current stock, cost, sale price, and profit margin % for each product. Status badges show: In stock, Low stock, or Out of stock.
When any item falls at or below its alert level, a notification appears in your 🔔 bell icon (top right of Dashboard).
Click 📷 Scan to restock to scan a product's barcode with your camera (or type it in manually). If it matches an existing item, confirm the quantity to add and your stock updates instantly. If the barcode isn't recognized, you can create a new product with that barcode pre-filled.
Clients
Manage your client database
The Clients module lets you build a contact list of your customers, track revenue per client, and see how many invoices you've sent them.
Click Clients in the sidebar (available on Basic and Pro plans).
Click + Add client. Enter their name, email, phone, company, and country.
Each client card shows total revenue linked to their name (from transactions) and the number of invoices you've created for them.
Use the search bar to quickly find a client by name or email.
Budget Tracker
Set spending limits and avoid overspending
Budgets lets you set a monthly spending limit for each expense category. illico Book tracks your spending in real time and warns you before you go over.
Click Budgets in the sidebar.
Click + Set budget. Choose a category (e.g. Marketing, Rent) and enter your monthly limit.
Each budget card shows a progress bar with how much you've spent vs. your limit this month, displayed as a percentage.
Green = on track · Orange = 80%+ spent · Red = over budget
Recurring Transactions
Automate repeating income and expenses
Set up transactions that happen on a regular schedule — rent, salaries, subscriptions, retainer payments — so you never forget to log them.
Click Recurring in the sidebar.
Click + Add recurring. Enter the name (e.g. "Office Rent"), choose Income or Expense, enter the amount, select frequency (Monthly / Weekly / Yearly), and choose a category.
When the recurring date arrives, click the Apply button next to the entry. This instantly logs it as a transaction in your books.
All active recurring entries are listed with their frequency, category, and amount. Delete any entry with the × button if it no longer applies.
Mileage Tracker
Log business trips and calculate your tax deduction automatically
Track business mileage manually or with live GPS, and illico Book calculates your estimated tax deduction using the current IRS standard mileage rate automatically.
Click Mileage in the sidebar. You'll see your year-to-date business miles, personal miles, and estimated deduction.
Click + Log trip. Enter the date, purpose, start and end location, miles, and whether it's Business or Personal.
Click 📍 Start GPS trip before you drive. illico Book measures your distance in real time. Click ■ Stop trip when you arrive, then confirm the purpose and trip type to save it.
Business trips are automatically valued at the current IRS standard mileage rate. Your dashboard shows the total estimated deduction for the year.
Real Estate Module
Track properties, commissions, and rental income
The Real Estate module is purpose-built for agents, investors, and landlords. Track your property portfolio, commissions earned, and monthly rental income — all in one place.
Click Real Estate in the sidebar (visible when your industry is set to Real Estate on the Pro plan).
Click + Add property. Enter: Property name, Location, Type (For sale / For rent / Sold / Rented), Value / Price, Commission %, and Monthly rent (if applicable).
The top of the page shows: Total properties, Portfolio value, Total commission earned, and Monthly rental income.
When a property sells or becomes rented, delete and re-add it with the updated status (Sold / Rented) to keep your portfolio accurate.
Tax Reports
Stay ready for tax season all year long
Tax Reports automatically calculates your gross income, deductible expenses, taxable profit, and estimated tax owed — based on your transactions and your tax rate.
Click Tax Reports in the sidebar.
The top cards show: Gross income, Total expenses, Taxable profit, and Estimated tax (based on your tax rate set in Settings).
See a breakdown of all income sources by category — useful for identifying your highest-earning revenue streams.
All expense categories are listed with totals — these are your deductible expenses that reduce your taxable profit.
Click Export CSV or Print to download the report and share with your tax advisor or accounting office.
Financial Reports
Deep insights into your business performance
The Reports module gives you five types of financial reports. Switch between them using the tabs at the top of the page.
| Report | What it shows | Best used for |
|---|---|---|
| Monthly | All transactions for a selected month with charts | Monthly review, client billing cycles |
| Quarterly | Revenue, expenses, and profit for each month in a quarter | Q1/Q2/Q3/Q4 performance tracking |
| Yearly | 12-month line chart and month-by-month breakdown | Annual growth tracking |
| P&L Statement | Profit & Loss by category — income vs expenses | Sharing with investors or accountants |
| Cash Flow | Cumulative cash in vs out over the year | Understanding your cash position |
OHADA Accounting — SYSCOHADA & SYCEBNL
Built for the 17 OHADA member states, automatically
illico Book is one of the few accounting tools built from the ground up for the OHADA zone — the 17-country West and Central African economic and legal union. If your business or non-profit is registered in an OHADA member state, illico Book automatically detects it and sets you up on the correct accounting standard from day one.
SYSCOHADA — for businesses
Any business registered in an OHADA member state (Bénin, Burkina Faso, Cameroun, Comores, Congo-Brazzaville, Côte d'Ivoire, Gabon, Guinée, Guinée-Bissau, Guinée Équatoriale, Mali, Niger, République Centrafricaine, RD Congo, Sénégal, Tchad, or Togo) gets the real SYSCOHADA (Système Minimal de Trésorerie) chart of accounts — class 5 trésorerie, class 4 tiers, class 1 capitaux propres, class 6/7 charges/produits — with your Bilan and Compte de Résultat labeled and structured the way an OHADA-region accountant expects to see them, not a relabeled US-style report.
SYCEBNL — for non-profits
Non-profits, NGOs, churches, and cooperatives registered in an OHADA country get SYCEBNL (Système Comptable des Entités à But Non Lucratif) — the OHADA standard for non-profit entities, in effect since January 2024. This includes a dedicated Donor Registry to satisfy SYCEBNL's Article 17 record-keeping requirement, plus fund-accounting terminology throughout your reports (Fonds propres, Excédent/déficit de l'exercice, Dons et subventions).
illico Book checks whether your country is an OHADA member, and whether your industry is a non-profit type (NGO, Church, Cooperative). Based on that, it offers the matching standard with a short explanation of what it means.
Go to Reports to see your Bilan and Compte de Résultat rendered with the correct OHADA class codes and terminology for your standard.
If you're on SYCEBNL, a Donor Registry link appears in your sidebar. Log each donation or grant there as it comes in, then export it periodically to maintain your official bound copy.
Bank Statement Import
Import transactions from any bank in the world
Upload a PDF or CSV statement from your bank and illico Book will automatically extract all transactions, categorize them, and let you review before importing. Works with any bank worldwide.
Click Integrations in the sidebar, then find the Bank statement import card.
A popup will appear. First, select your bank from the dropdown (Chase, Ecobank, GCB, BNP Paribas, Barclays, and hundreds more — or choose "Other bank / wallet").
Drag and drop up to 10 statements at once (PDF, CSV, or Excel) onto the upload area, or click to browse. Each file is processed entirely in your browser — never sent to any server. illico Book reads real text directly from PDF statements — no manual retyping needed.
illico Book scans the file, extracts all transactions (dates, amounts, descriptions), and auto-categorizes them based on your industry.
A list of all found transactions appears with checkboxes. Uncheck any you don't want to import, then click Import transactions →.
All selected transactions are added to your books instantly. Your Dashboard and reports update immediately.
Mobile Money Integrations
Connect MTN, Orange, Wave, M-Pesa and more
illico Book imports transactions from the most popular Mobile Money platforms across Africa. Export your statement from the operator's app, then upload it here — the same way as a bank statement.
Click Integrations in the sidebar and scroll to the 📱 Africa — Mobile Money section.
Open your MTN MoMo, Orange Money, Wave, Moov Money, or M-Pesa app and export your transaction history as a PDF or CSV file.
Click the import button next to your provider (e.g. Import MTN MoMo CSV →), then upload the file you just exported.
illico Book reads the file in your browser, extracts the transactions, and lets you review before importing — nothing is sent to any server.
Payment Platform Integrations
Import Stripe, PayPal, Shopify, and WooCommerce data via CSV
illico Book doesn't yet connect directly to these platforms via live API — instead, you export a CSV file from your payment processor or store, then upload it in Integrations. illico Book automatically reads the file's columns, matches transactions to the right category, and imports them in seconds.
| Platform | What gets imported | How to connect |
|---|---|---|
| 💜 Stripe | Payments, refunds, payouts | Stripe Dashboard → Payments → Export → CSV, then upload in Integrations |
| 💙 PayPal | Sales, fees, withdrawals | PayPal → Activity → Download History → CSV, then upload in Integrations |
| 🟢 Shopify | Orders, refunds, platform fees | Shopify Admin → Orders → Export → CSV, then upload in Integrations |
| 🔵 WooCommerce | Orders and payments from your store | WordPress Admin → WooCommerce → Orders → Export, then upload in Integrations |
Migrate from Another Platform
Bring your data over from QuickBooks, Xero, Wave, or any spreadsheet
Switching from another accounting tool? illico Book reads your existing transaction history directly in your browser and imports it in seconds — no manual re-entry required.
| Platform | How to export | What gets imported |
|---|---|---|
| 🟩 QuickBooks | Reports → Transaction List by Date → Export → CSV | Transactions, plus client records created automatically from income-side names |
| 🟪 Xero | Accounting → Reports → Account Transactions → Export → CSV | Transactions, plus client records created automatically from income-side payees |
| 🟦 Wave | Purchases or Sales → Export → CSV | Transactions |
| 📊 Any spreadsheet | Export any transaction report as CSV — just make sure it has date, description, and amount columns | Transactions |
Click Integrations in the sidebar, then scroll to 🧾 Migrate from another platform.
Click the card matching where you're coming from — QuickBooks, Xero, Wave, or Other/Spreadsheet.
Drop the CSV you exported. illico Book reads it entirely in your browser and never uploads the raw file.
Check the extracted transactions, uncheck anything you don't want, then click Import transactions →.
Reconciliation
Match imported transactions and keep your books balanced
Reconciliation checks your transactions for duplicates — common after importing from a bank statement, Mobile Money wallet, or CSV — and lets you confirm each entry as cleared.
Click Reconcile in the sidebar.
Click 🔄 Run Reconciliation. illico Book scans your transactions and flags likely duplicates for review.
The top cards show ✅ Reconciled and ⚠️ Unreconciled transaction counts. Use the filter buttons to view just one group.
For each flagged pair, choose Keep both — mark reconciled if they're genuinely separate transactions, or remove the duplicate entry.
Click ✓ Clear next to any transaction to mark it reconciled, or Undo to revert.
Click Mark all reconciled to clear every remaining non-duplicate transaction in one step.
Settings
Manage your business profile and preferences
| Setting | What to do here |
|---|---|
| Business name | Update your company name (appears on all invoices) |
| Industry | Change your industry — updates expense categories throughout the app |
| Currency | Change your default currency (USD, EUR, GHS, XOF, NGN, etc.) |
| Tax rate (%) | Update your applicable tax rate for Tax Report calculations |
| Subscription plan | View current plan, upgrade to Basic or Pro, or downgrade to Free |
| Refer a friend | Copy your unique referral link — earn $10 in credit whenever a friend upgrades to a paid plan |
| Accountant / bookkeeper access | Invite your accountant by email as a Viewer (read-only), Editor (can add/edit), or Full access (read-only — also includes Clients, Budgets, Recurring, and Real Estate). Sending invites requires the Pro plan, up to 3 team members |
| Log out | Sign out of your account safely |
Plans & Pricing
Choose the plan that fits your business
All plans include a 3-month free trial with no card required to start — including Basic and Pro. You can add a card anytime during the trial to keep access after it ends; without one, your account simply moves to the Free plan, no charge. You can upgrade, downgrade, or cancel at any time.
| Feature | Free — $0 | Basic — $9.99/mo | Pro — $19.99/mo | Business — $34.99/mo |
|---|---|---|---|---|
| Expense categories | 3 only | Unlimited | Unlimited | Unlimited |
| Transactions | 15/month | Unlimited | Unlimited | Unlimited |
| Invoices | 3 only | Unlimited | Unlimited | Unlimited |
| Inventory management | ❌ | ✅ | ✅ | ✅ |
| Client management | ❌ | ✅ | ✅ | ✅ |
| Budget tracker | ❌ | ✅ | ✅ | ✅ |
| Recurring transactions | ❌ | ✅ | ✅ | ✅ |
| Mileage tracking | ❌ | ✅ | ✅ | ✅ |
| Tax reports | Basic | ✅ Full | ✅ Full | ✅ Full |
| Financial reports (P&L, Cash Flow) | ❌ | ✅ | ✅ | ✅ |
| Bank statement import | ✅ | ✅ | ✅ | ✅ |
| Mobile Money integrations | ✅ | ✅ | ✅ | ✅ |
| Stripe / PayPal / Shopify | ✅ | ✅ | ✅ | ✅ |
| CSV export | ❌ | ✅ 30/month | ✅ Unlimited | ✅ Unlimited |
| PDF export | ❌ | ❌ | ✅ | ✅ |
| Real Estate module | ❌ | ❌ | ✅ | ✅ |
| Team access | ❌ | ❌ | ✅ 3 users | ✅ 3 users |
| 3 businesses | ❌ | ❌ | ❌ | ✅ |
| EN & FR bilingual | ✅ | ✅ | ✅ | ✅ |
| 10+ currencies | ✅ | ✅ | ✅ | ✅ |
| 3 months free trial | ✅ | ✅ | ✅ | ✅ |
Accountant Partner Program
Refer clients, earn real cash — and now, manage your team's clients from one place
If you're an accountant or bookkeeper, illico Book pays you real cash for every business you refer that converts to a paid plan — a milestone bonus plus an ongoing monthly trail for as long as they stay subscribed.
| Plan they upgrade to | Milestone bonus | Monthly trail (while subscribed) |
|---|---|---|
| Basic | $18 | $3/mo |
| Pro | $35 | $6/mo |
| Business | $65 | $10/mo |
Go to Settings and click Become a partner →, or visit the Accountant Hub directly. Applications are typically reviewed within 1-2 business days.
Once approved, your Accountant Hub shows a unique referral link, a live earnings dashboard, and every referral's status (trial, converted, paid).
Any client who invites you as their accountant (Viewer, Editor, or Full access) shows up in your My clients tab — a single dashboard across every client, without switching accounts.
Approved partners can create a firm account and invite colleagues. Any client who invites you or any teammate becomes visible to your whole firm — no need for each client to invite every staff member separately. Payouts still go to the firm owner's account.